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P1-A3 · Workshop 3 of 3 in the pathway
Session full · Full · 8 – 9 October 2026

The connected collection room: digitalise to secure

2 days 15 h 14 modules
Workshop objectives

To train participants to understand and use the digital or virtual collection room, so as to secure patient identification, the traceability of the collection, the handling of deferred collections, the recording of data and the prevention of non-conformities in the digital era.

Using a digital collection room to secure identification, ensure traceability, handle deferred collections, monitor the data produced at the station and prevent non-conformities linked to the LIS. Day 2: mainly practical.

  • use a digital or virtual collection room
  • move from a manual approach to a secure digital one
  • check a patient file in the LIS
  • secure patient identification
  • record the traceability of a collection correctly
  • handle a deferred collection
  • identify a digital error or inconsistency
  • record or verify the data produced by the LIS
  • understand the simple indicators produced by the collection room
  • prevent non-conformities in the digital era
  • alert the right person when something is wrong
Detailed programme
2 days · 14 modules · 15 h
1 Day 1 Understanding and using the digital collection room

Understand the difference between a manual collection room and a digital or virtual one, learn to use the essential functions of the laboratory information system at the collection station, secure identification and traceability, handle deferred collections, and prevent non-conformities in the digital era.

8 h 00 – 9 h 00 1 h · Welcome
Welcome, introduction and pre-assessment
9 h 00 – 10 h 15 1 h 15 · Module 1
Manual collection room and digital collection room — understanding the difference
10 h 15 – 10 h 30 15 min · Break
Morning break
10 h 30 – 11 h 45 1 h 15 · Module 2
Using the digital collection room
11 h 45 – 12 h 30 45 min · Module 3A
Identifying the patient in the LIS
12 h 30 – 13 h 30 1 h · Break
Lunch break
13 h 30 – 14 h 30 1 h · Module 3B
Traceability of the collection in the LIS
14 h 30 – 15 h 15 45 min · Module 4
Handling deferred collections in the LIS
15 h 15 – 15 h 30 15 min · Break
Afternoon break
15 h 30 – 16 h 15 45 min · Module 5
Producing and recording data from the LIS
16 h 15 – 16 h 45 30 min · Module 6
Identifying and preventing non-conformities in the digital era
16 h 45 – 17 h 00 15 min
Summing up and preparing for Day 2
2 Day 2 Practical workshops and digital simulations

Allow participants to operate or simulate the main functions of a digital collection room, secure identification and traceability, handle deferred collections, record the data that matters, and prevent non-conformities arising from the use of the laboratory information system.

No formal lecture is scheduled during this day. Participants are divided into small groups of three or four so that everyone takes an active part.

8 h 00 – 8 h 20 20 min
Practical briefing and forming the groups
8 h 20 – 9 h 00 40 min
Full demonstration of a digitalised patient pathway
9 h 00 – 10 h 15 1 h 15
Rotating practical workshops — First rotation
10 h 15 – 10 h 30 15 min · Break
Morning break
10 h 30 – 12 h 30 2 h
Rotating practical workshops — Second, more detailed rotation
12 h 30 – 13 h 30 1 h · Break
Lunch break
13 h 30 – 15 h 15 1 h 45
Integrated simulations of a connected collection room
15 h 15 – 15 h 30 15 min · Break
Afternoon break
15 h 30 – 16 h 30 1 h · Assessment
Individual practical assessment
16 h 30 – 17 h 00 30 min
Debrief, post-test and closing
Prerequisites

It is recommended to have: completed the Phlebotomy Level 1 workshop; ideally completed the Phlebotomy Level 2 workshop; or to have basic hands-on experience of specimen collection; or to have already been exposed to a laboratory information system.

Intended audience
  • laboratory technicians
  • biomedical technologists
  • phlebotomists
  • nurses involved in specimen collection
  • collection room managers and lead staff
  • reception staff involved in patient flow
  • staff responsible for pre-analytical follow-up
  • students who have already completed Level 1 or Level 2
  • professionals wishing to strengthen their skills in digitalising the collection station
15 to 20 participants per session
Assessment and validation Training certificate

This programme strengthens skills and employability; it is not an automatic promise of recruitment.

The hands-on workshops of PRIMA Learn. Practise. Excel.

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